Policies and Procedures
All FPF students belong to the College of Letters and Science at Berkeley. Please review the Statement of Student Responsibility for the College of Letters and Science. However, FPF and UC Extension manages its core courses, certain policies, deadlines and procedures which differ from the College. FPF manages all instructors, course add, drop, incomplete, and grade option changes for its term. The College of Letters & Science has no authority to review requests for late adds, drops, incompletes, change of grading option or retroactive actions for courses taken through the Fall Program for Freshmen. These requests should be directed to FPF.
You must take a minimum of 13 units (College of Letters and Science policy) and a maximum of 17.5 units of coursework during your semester in FPF. Students who need to reduce their course load below 13 units should contact an FPF Advisor in the case of extenuating circumstances such as part-time or full-time employment, disabilities, or family obligations. You will take three core classes within the FPF semester. A “core class” is typically defined as a course for which you earn 3 or more units. This excludes main campus courses of 3 or more units.
You will enroll in FPF's core classes online through CalCentral. FPF students have two-phase enrollment for the fall semester. This is the same two-phase process that you will have for enrolling in spring semester courses. Visit our Course Planning page for more information on enrolling in classes.
Adding and Dropping Classes
There are strict deadlines for making changes to your schedule.
- Deadline to Add/Drop Classes: Fourth week of instruction, Wednesday
- Deadline to Change Grading Option to Letter Grade: 10th week of instruction, Friday
- Deadline to Change Grading Option to Passed/Not Passed: 10th week of instruction, Friday
Late Change of Class Schedule
Effective Fall 2018, FPF students are allowed up to two late action requests for add, drop, variable unit change, or grade option change in the same semester during their Berkeley career. Students can request one or two late action changes at different times, but the actions must be taken in the same semester. Once a student has requested a late change during one semester, the College of Letters and Science will not consider additional late change requests in future semesters.
Please consider your request carefully and meet with an FPF Advisor if you choose to request a Late Change of Class Schedule during your FPF term. It will be important to consider the impact of late action on your financial aid, progress toward degree, or academic standing, as these things are not checked during petition processing.
Requesting to add a course or change the number of variable units for a course requires instructor approval. Students must obtain the signature of the instructor of record (not the GSI or student coordinator). You must meet with an FPF Advisor to submit your request.
Deadline: Dec 11, 2020 at 4:00 PM (Friday before RRR week).
If you need enrollment verification for an outside agency (i.e., insurance, scholarship or other purposes) before instruction begins, you may use the "FPF Registration Confirmation" email sent to you by FPF.
Once instruction begins, you may generate your enrollment verification through CalCentral in “My Academics”. If an outside agency provides a verification form, you can work with your FPF Advisor to provide the required information. Please allow enough time to schedule an appointment with your advisor to complete the form. It is your responsibility to forward the completed form or letter to the outside agency.
Non-FPF Course Enrollment
FPF is designed to create a learning community where students have greater opportunities for shared academic experiences during the fall semester. As such, FPF students will take their core academic courses only from the FPF Course Offerings and not main campus core courses. However, students are welcome to enroll in enrichment elective opportunities (1-2 units) outside of FPF, including Theme Housing, ROTC, DeCals, Music Ensembles (Choir, Symphony, Orchestra), physical education activities (PE) and Berkeley Connect. Students should contact their FPF advisor for any other enrichment opportunities which fall outside of the FPF curriculum.
FPF students may not be enrolled in core classes on main campus, or another college at the same time during an FPF term. FPF policies supercede all other concurrent enrollments.
Course grades assigned by FPF instructors are final, with the exception of Incomplete (I) grades. Once final grades are submitted, you cannot negotiate grade changes with your instructors. Please direct any grade inquiries to the FPF office by emailing firstname.lastname@example.org, and the FPF staff will coordinate the necessary procedures.
Please contact your FPF Advisor for information. On rare occasions, an instructor can assign you the grade Incomplete (I) if your work in a course has been of passing quality through at least three quarters of the semester, but is incomplete due to circumstances beyond your control. Incomplete grades must be formally documented in writing and approved by the FPF administration prior to the end of the semester.
Strict policies, procedures and deadlines apply to Incomplete grades and the completion of student work. Deadlines and procedures for Incomplete grades in FPF are different from those at UC Berkeley. Please contact your FPF Advisor for more information.
You can elect to take eligible FPF courses on a Passed/Not Passed (P/NP) basis. Please consider the following when deciding to take an FPF course P/NP:
- In order to receive a P, your level of performance in the course must correspond to a minimum letter grade of C–.
- P/NP grades are not computed as part of your GPA.
- A student who receives all incomplete grades, takes all courses on a passed/not passed basis, or a combination of passed/not passed, incomplete grades will fail to achieve a sufficient GPA and will be placed on probation. Even if the student earns all passes, since no grade points are earned, the student will have a 0.0 GPA and will be placed on probation.
- Courses taken to fulfill the American Cultures requirement and the L&S Seven-Course Breadth requirement may be taken P/NP.
- Reading and Composition (R&C) or College Writing classes cannot be taken with the P/NP grading option.
- Quantitative Reasoning (QR) cannot be taken with the P/NP grading option.
- Most major departments do not accept P grades toward prerequisites or major requirements. This generally applies to courses taken in preparation for medical school or another health-related professional program.
- Passed grades may account for no more than one third of the total completed units taken on the Berkeley campus at the time of graduation (includes Passed grades earned in FPF and through the Education Abroad Program, UCDC, the University of California Intercampus Exchange Program and University Extension).
Final Grade Reviews and Appeals
All grades except Incomplete are final when submitted by the instructor to FPF at the end of the course. An instructor may request a change of grade only when a computational or procedural error occurred in the original assignment of a grade. A grade may not be changed or revised as a result of re-evaluation of student work, student re-examination, or the submission of additional student work after the end of the course.
FPF considers grades to be a matter of academic judgment on the part of the instructor. You may challenge your grade and request a final grade review only in certain circumstances. Grounds for requesting a grade review at the end of the course include:
- Application of nonacademic criteria—such as considerations of race, politics, religion or gender—not directly reflective of performance related to course requirements
- Sexual harassment
- Clerical or procedural error in the calculation of the final grade
To request a grade review, contact the FPF office at email@example.com by April 30, 2020. The FPF staff will work with the instructor to conduct the grade review and inform you of the decision—including any remedies, if applicable—within 30 days of receiving the request for review.
If, and only if, the above procedures have failed to resolve the matter, you may appeal the FPF administration decision by submitting a letter addressed to the Dean's Office, UC Berkeley Extension, 1995 University Ave., Suite 110, Berkeley, CA 94704-7000. This written request for appeal must be initiated within 30 days of receiving the decision from the FPF administration. The dean's designee will review the request for appeal, conduct an investigation and make a decision—including any remedies, if applicable—within 30 days of receiving the request for appeal. The dean's designee makes the final decision for unresolved grade appeals for all students enrolled in FPF courses and programs. In extenuating circumstances, the appeal timeline may be extended.
Academic Records and Transcripts
At the end of the semester, FPF course grades will be posted in the Current Term Grades section on CalCentral.berkeley.edu. However, they will not appear in the Academic Record/Unofficial Transcript section until late February.
If you need an unofficial transcript, please use the "Prior Term" grades page on CalCentral.berkeley.edu.
FPF grades appear on both an Extension transcript and UCB campus transcript. You will also have an official UC Berkeley Extension transcript after your participation in FPF. Visit the Transcripts page for more information on access your Extension student records and ordering an Extension transcript if you need one.
Program Cancellations and Withdrawals
Before Your SIR Deadline: You have the opportunity to change your First Year Pathway selection to an available Pathway up until the SIR deadline stated in your Admissions letter and Conditions of Admission.
After Your SIR Deadline and Before Instruction Begins: Once your SIR deadline has passed, your registration in FPF is final. You can petition to cancel by exception only. Please email firstname.lastname@example.org with your request, including any extenuating circumstances which are outside of your control and impacted your need to cancel your FPF registration. Note: If your cancellation is approved, other First-Year Pathways may be unavailable to you.
After Instruction Begins: On occasion, UC Berkeley students need to withdraw from the university for various personal or medical reasons. If you think you may need to withdraw during your semester in FPF, you are required to meet with an FPF advisor to discuss your situation as soon as possible. We are happy to help you through this process. After any break in enrollment, you will need to apply for readmission in preparation for return to UC Berkeley. For more information on the withdrawal policies and procedures, please read L&S Advising Withdrawal page as well as the campus policies.
If you stop attending your classes without formally withdrawing, you should expect to receive an F or NP in all of your courses, and your UC Berkeley account will continue to be billed.
To formally withdraw from UC Berkeley after instruction has begun, you may start the withdrawal process by submitting a Withdrawal Request Form in CalCentral. Depending on when you withdraw from the program, you may be responsible for a prorated fee as set by the UC Berkeley schedule for fee adjustments. Withdrawing from the program may affect your financial aid and housing. Please visit the UC Berkeley Financial Aid and Scholarships Office for information on the possible impacts of withdrawal on the future of your financial aid.
The final deadline to withdraw is the last day of instruction (Dec 11, 2020-Friday of RRR week) at 4pm.
Readmission Deadline: If you withdraw after the Readmission Deadline on November 1st, you will not be able to register for the following spring semester, and all of your spring classes will be dropped from your schedule. The earliest that you would be able to register is the following fall semester. Every student who withdraws needs to apply for Readmission in order to come back to Berkeley.
UC Berkeley takes student conduct very seriously. When you register for FPF, you join an academic community in which each person makes the commitment to behave with academic integrity and to accept the civil and civic responsibilities that ensure the freedom of expression of other community members. You are expected to know your rights and responsibilities.
- Definition and Examples of Academic Misconduct
- Center for Student Conduct
- UC Berkeley Campus Code of Student Conduct
Suspicions or allegations of academic dishonesty must be reported to the program staff and may result in serious academic consequences.
FPF attempts to resolve issues surrounding academic dishonesty at the instructional and administrative levels of the program. Certain offenses, however, may be referred to the Center for Student Conduct for review and further adjudication. All cases of academic misconduct are reported to the Center for Student Conduct for the purpose of recordkeeping.